Thank you for volunteering for the 2013 ArtiGras Fine Arts Festival! This video will review the basic volunteer information that you will need to know prior to arriving for your volunteer shift.
We depend on your commitment to participate. Your presence and prompt arrival for your scheduled shifts are absolutely necessary. It is very important to remember that if your schedule must change, or if you have an emergency, please contact us immediately by calling 561.748.3946 or by logging on to artigras.org and changing your schedule, using your username and password.
While volunteering, please remember to treat everyone, visitors and other volunteers, with courtesy. If problems occur, please contact an ArtiGras Steering Committee Member. We are there to assist you and can be identified by our dark purple shirts and name badges. Remember to Have ArtiGras Fun!! During the festival, Steering Committee Members will be checking volunteer locations to make sure everything is running smoothly. Please let them know of any concerns you may have. We want to make your volunteer experience fun and safe, so let us know what we can do to help.
Safety is always the first priority; this is why we ask that no alcoholic beverages be consumed while volunteering, or while wearing the volunteers t-shirt on event site.
Patience is always a must; ArtiGras has 1200 devoted volunteers and 150,000 art patrons visit ArtiGras during the 3-days.
WHAT TO WEAR
Dress comfortably for your work area and the weather. The weather is unpredictable in February, so dress accordingly. Comfortable shoes are a must and closed toed shoes are recommended for safety reasons. ArtiGras will not be cancelled because of rain and we will still need all of our volunteers. Bring rain gear to your shift if rain is predicted.
Every volunteer receives the official ArtiGras t-shirt. This t-shirt must be worn while you are working at the festival. Please do not make any alterations to your t-shirt while you are volunteering for ArtiGras. Your volunteer T-shirt will be provided to you at check-in, and changing areas are available at volunteer headquarters. If you volunteer for more than one shift, remember to wear your volunteer T-shirt for the subsequent shifts. Only one T-shirt per volunteer.
WHERE TO GO
Volunteer Parking is available at Beacon Cove Elementary School. To get there, take I-95 to Donald Ross Road and head east to Military Trail. Go north on Military Tail, turn right heading East onto School House Road, which is just south of University Blvd. The address is 150 School House Road.
You must display your parking pass on your car dashboard to gain entry into this secured lot. Your parking pass is included with this email – simply print it out and place on your dashboard.
Shuttle buses will arrive every 10-20 minutes and will operate from 7:30 a.m.- 7:00 p.m. daily. These shuttle buses will take you directly to Volunteer Headquarters at the North Entrance to check-in prior to your shift. A security guard will be on duty from 7:30 a.m.- 7:00 p.m. If you do not drive, please have someone drop you off at Beacon Cove Elementary School so you can take the bus to volunteer headquarters. If you arrive at the event at any of the other gates you will be unable to enter and will be significantly far away from the Volunteer entrance, so it is important to follow these directions. Please do not attempt to be dropped off anywhere else.
Please plan to report to the volunteer check in area at least 15 minutes prior to the start of your work shift. There you will be given your volunteer T-shirt and any last minute instructions.
At the end of your shift if you have not been relieved, please tell a supervisor and stay in your work area until a replacement comes to relieve you.
After your shift, when your replacement has arrived or you have been released from your duties, you may return to Volunteer Headquarters to enjoy a complimentary Pepsi and Hot Dog. Once your shift is complete you are also welcome to enjoy the festival free of admission. If you have a closing shift and would like to arrive early to walk around the festival please feel free to do so. NO alcoholic beverages are to be consumed by volunteers "on-duty".
WHAT TO DO!
Your volunteer assignment will be reviewed with you when you arrive at the event and you will be given complete instructions once you meet your team captain at the event. The time and location where you will be working are indicated in this email. We will now review the different areas so that you can have a general idea of what you will be doing while you are volunteering.
ArtiKids Area & ArtWall: On the ArtWall children will decorate more than 150 feet of white walls with their personal drawings. Volunteers will collect a $2 donation for each square that is decorated and oversee the supplies for the art wall. We also need fun-loving volunteers to assist with many unique interactive art activities organized by the committee in partnership with area art centers and teachers including Lighthouse ArtCenter, Armory Arts Center, Resource Depot and more! Volunteers will be in some sun and do some standing - but they are sure to have lots of fun!
Artist Relations: Artist Relations volunteers are our first line of support for the artists. They assemble and distribute Artist Welcome Packets, assist with the selection and judging process, operate the Artist Oasis, artist demonstrations and in-class class artist demonstrations, serve as booth-sitters, run errands for artists, and distribute refreshments. This committee requires a winning smile and a helpful attitude.
Central Information: Located at the center of the event at Central and University. We are happy to answer any questions you may have about ArtiGras 2012. ArtiGras ambassadors will walk the area distributing programs and brochures. Missing children and lost persons are reunited here and this is also a drop off for all Lost and Found items.
Merchandising: You've got it made in the shade by helping us out in this important part of the festival-making everyone look great in ArtiGras-duds! Volunteers will assist in setting up festival stores, keeping up with inventory needs, and operating the locations on site.
Parking & Transportation: We need hearty volunteers with a ton of energy to help in the ArtiGras parking lots. Job duties include making sure parking is done efficiently throughout the day to ensure maximum capacity is achieved and working with the parking shuttle buses. If you want to help make it as easy as pie to park and get to the event, then this is the committee for you.
Public Gates: The Gate Keepers of the event! Volunteers here will collect tickets from each ArtiGras patron as they walk through our three entrances. Greet them with a smile and take their tickets as they go. Children 12 and under are free - so no ticket is necessary. And no pets allowed at the event!
Site Operations: This committee will oversee all internal aspects of ArtiGras from inventory, signage, and parking to police, first-aid and risk management. All supplies, equipment and rentals are secured and distributed by this committee. If you are a problem solver, this is the committee for you.
Volunteer Committee: Use your people skills with our own volunteer group. During ArtiGras this committee will operate Volunteer Headquarters, set-up and often step in to help other committees when emergencies arise. You will be involved with volunteer check in and evaluation of the volunteer program. If you are upbeat and ready for anything, Volunteer Headquarters needs you!
OTHER IMPORTANT THINGS TO KNOW
ON-SITE FIRST AID is provided by Palm Beach Gardens Medical Center at the center of the event.
LOST AND FOUND is located at the Information Booth located in the center of the event. If a LOST CHILD is brought to you - do not take sole responsibility for the lost child. Ask the "finder" or another volunteer to stay with you and report to the Information Booth. If a parent comes looking for a lost child have them stay with you and find a Staff person, Steering Committee Member, police officer or direct them to the Information Booth.
PLEASE DIRECT ANY MEDIA/ NEWS QUESTIONS TO YOUR AREA SUPERVISOR OR DIRECT THEM TO A COMMITTEE MEMBER.
Thank you for taking the time to review this important information for volunteers. We hope you found it useful and look forward to seeing you at ArtiGras. If you have any additional questions that were not answered, please contact us directly at 561.748.3946.